How to run a tournament on SportNex

1 Who uses what

2 Load demo tournament (testers)

One-time seed (admin/host only). Creates categories, sample athletes (paid + pending), relay, sample published scores, jury row.

After success, note the Tournament ID printed (example 2 or new id). Then open:

3 How I create a tournament

1. Login Academy Admin (your admin subdomain or /a/{slug}/login).
2. Sidebar → Tournaments → Create.
3. Fill title, venue, start/end dates, description.
4. Optional: enable SportNex listing so event appears on sportnex.in discover + discount rules.
5. Save → open tournament → Ops.
6. Ops → Rules: appeal window, weapon mandatory, lane count if used.
7. Add categories + fees (Senior Men, Junior, etc.).
8. Create Relays (date, time, lanes) or auto-generate after entries fill.
9. Assign Jury (chief / relay jury / RO).

4 Organize students / athletes

Academy students

• Already in ERP → can be linked at registration (optional academy student code).
• Coach/parent portals stay separate; tournament is event-scoped.

Open / guest athletes

• Public form: name, mobile, DOB, category, weapon (if required).
• Mobile builds / matches SportNex ID for next tournament prefill.

Registration desk

• Admin → Registrations list: filter paid / pending / category.
• Export if needed for range roster.

5 Fees & payment flow

1. Category fee set in Ops (e.g. ₹1500 Senior, ₹1000 Junior).
2. Athlete registers → payment pending until gateway success or desk marks paid.
3. Online: Razorpay / configured gateway on register/checkout.
4. Cash at venue: Ops marks paid_cash (audit) — amount + staff.
5. Only paid entries should get relay lane / final QR gate pass (policy you enforce at check-in).

6 Match day — QR, check-in, jury

1. Athlete shows QR (from registration success / SMS).
2. Staff opens /admin/tournaments/{id}/ops/gate (or unified kiosk if enabled).
3. Scan/paste token → see name, category, weapon, relay, lane.
4. Verify weapon → Check in.
5. Relay floor: .../ops/relays/{relayId} — lane board, score entry, DSQ, slot change.

Jury account: assigned jury users use ops screens with limited role (score / DSQ / appeals), not full ERP billing.

7 Scores, optimize, publish

• Enter series / total on relay screen → save.
• Publish relay → appears on public live board.
• Filters: category, relay — TV mode ?tv=1 on live-scores.
• Wrong score? Correct before final lock; after publish use appeal flow if disputed.
• Appeals: athlete files → jury/admin uphold or reject with note.
• When event ends: Ops → Final results (rank, medal, prize) → Publish consolidated.

8 What students / public see

Share results URL on WhatsApp — no login required for viewing.

9 Host without academy ERP

1. Go to sportnex.in/sportnex/organizer
2. Sign up → choose plan (per event / annual) → pay platform fee.
3. SportNex Chief approves at /admin/saas/organizers.
4. Create event → categories → Publish → public page under /sportnex/o/{slug}.
5. Same ideas: register, cash mark, QR check-in, relays, scores, appeals, clone.

10 Day-before checklist

• ☐ Categories & fees correct
• ☐ Registration link tested on mobile
• ☐ Payment path tested (or cash desk ready)
• ☐ Relays / lanes planned
• ☐ Jury accounts + gate device charged
• ☐ Live scores URL on TV / projector
• ☐ Appeal window hours set
• ☐ After match: publish finals → share results link